Importing and Linking Word Documents in RoboHelp
RoboHelp allows you to integrate content created by different authors in Microsoft Word and Adobe FrameMaker. You can create projects by linking or importing Word and FrameMaker documents and then publish in different formats, including printed documentation. You can also use Word and FrameMaker documents as source files in an existing RoboHelp project.
Note: Linking FrameMaker documents in RoboHelp requires the installation of Adobe Technical Communication Suite. RoboHelp supports Word 2010 as well.
This article is a quick gist of the import and linking process for Word documents in RoboHelp. The RoboHelp documentation for Importing or linking Microsoft Word Documents has more detailed information.
If you have RoboHelp 9, make sure that you have installed the 9.0.2 patch. This patch includes enhancements that efficiently render images, tables, and styles used in the imported content. For more information, see this post.
Workflow for importing or linking a Word document
The following table describes the workflow for importing or linking a Word document:
Steps to import or link a Word document
The following is a step-by-step illustration of how to import or link a simple Word document into RoboHelp.
- Click File > New Project and then select a blank project in RoboHelp.
- Note: You can also import the file into an existing project. However, it is prudent to import the file into a new project, clean up the structure, and then copy over the clean structure to your existing project, thus avoiding any mess-up in the existing project.
- Name your project as you desire and click Finish.
- Do one of the following depending on whether you want to import or link a Word document.
- To import a Word document: Click File > Import > Word Document. Select the Word document to be imported and click Open.
- To link a Word document: Click File > Link > Word Document. Select the Word document to be linked and click Open.
- To create a TOC from the Word file, check the Create TOC option. You can either add the imported content to an existing TOC or create a new TOC. Similarly, if your Word document has an index and a glossary, you can choose to import these into RoboHelp.
- Click Next.
- To edit the conversion settings for the Word document, click Edit.
- In the Conversion Settings dialog box, map the Word styles to RoboHelp styles as desired. To use the source formatting in RoboHelp, select the mapping as [Source]. Additionally, you can edit the selected RoboHelp style by clicking Edit Style.
- Click OK to save the mapping.
- Click Finish to finish importing the Word Document into RoboHelp.
About the converted Word document components
The following table lists the major Word document components and shows how they are converted into RoboHelp.