Avionté partners with Adobe Acrobat Sign to create a competitive edge with onboarding staffing technology

Image credit: Adobe Stock/Nicholas F/peopleimages.com.

If you ask recruiters what part of their job causes them the most frustration, they'll almost always say onboarding — the process that converts new hires into employees. As onboarding is subject to federal, state and local laws, any mistake can expose your agency to fines and lawsuits. And This means that every client a staffing agency serves has specific onboarding requirements that they expect to be met.

As a result, onboarding requires applicants to gather credentials, fill out and e-sign endless documents and tax forms, and provide attestations. What’s more is that recruiters don't get paid until their talent is actually working are stuck, ensuring all steps are completed before placement.

But what if you could put the right technology suite in place to raise completion rates and turn one of the most tedious tasks in staffing into your own competitive advantage?

If done well, onboarding can delight workers to complete the process, get placed, and come back for more by demonstrating that you’re a modern company that’s easy to work with — which enhances your brand and gives your agency a competitive edge.

So where to start? Having the right technology is critical. When selecting your next onboarding solution, consider whether the staffing software:

Builds a better talent experience

The best onboarding solutions will simplify complex steps and create an intuitive process for your talent that minimizes transaction time, eliminates redundant actions, offers clear direction, and provides immediate feedback and status updates. This will lower drop-out rates and ensure that talent can complete the process sooner with less help from your recruiters.

First-rate onboarding software will also allow for the delivery of customizable pre-boarding packages that distribute various compliance forms and welcome materials — such as quick FAQs, training guides, and links to orientation videos — to help keep new talent engaged throughout the process until all e-signatures are received.

Leverages market-leading technology

The best onboarding platforms also know when to partner with other leading technology companies to streamline and improve their users’ experience.

Embedding a solution with best-in-class e-signature capabilities like Adobe Acrobat Sign directly into user workflows makes for an easy-to-use and efficient signing process. On top of that, your customers will have the confidence of knowing that they’re using one of the market’s best solutions to power their onboarding journey.

Provides a mobile-friendly process

Mobile technology is changing expectations in all other aspects of their lives and the same should hold true with employment.

If your software can support all onboarding transactions through a candidate’s mobile phone, you will allow talent to move through necessary onboarding procedures and retrieve important information with the convenience of anytime, anywhere access. As a result, you'll get a larger pool of candidates who are willing and able to complete the process — and faster, which will improve speed-to-fill, increase show-up rates, and create a better experience for your users.

Creates configurable digital workflows that support unique client requirements

Depending on the role, location, and company, clients often have specific onboarding tasks that need to be completed, which can lead to an overly complex process that could result in procedural errors.

The right tool will allow your recruiters to set up highly customized workflows that can be adapted to meet your clients' specific needs. And, with just a click of a button, they can instantly send only the correct, relevant forms and information straight to their candidates, making it easier for talent to complete the process and e-sign the required forms, all while lowering compliance risk.

This will not only help your agency fill open positions faster but will also give a significant amount of time back to your recruiters so they can focus on value-added work.

Delivers one source of truth for your applicant data

Recruiting firms have often turned to staffing technology to find ways to streamline complex processes such as onboarding. Unfortunately, first generation onboarding software often requires multiple systems and logins that don’t integrate with your ATS.

By using an onboarding solution that stores applicant data in your ATS, recruiters can quickly redeploy talent once an assignment is complete and avoid having candidates fill out any unnecessary or duplicate forms. This will create a more streamlined talent experience that raises show-up rates, speeds time-to-fill, and sets your agency up for success.

Search for ease, convenience and compliance

Technology has revolutionized the way people bank, shop, travel and dine. It’s no surprise, applicants are looking for the same ease and convenience when seeking employment. Delivering a high-quality, digitized onboarding process can significantly increase your overall candidate yield, ensuring your agency has access to a larger pool of available, loyal talent who will continuously return to your business to find new opportunities.

Avionté and Adobe are helping customers recognize onboarding as a critical opportunity to delight talent and enhance brand loyalty, setting their agency up as an employer of choice.