Slick Solutions, Swift growth: Harnessing Adobe Acrobat’s magic at spotLESS Materials

spotLESS Materials, a startup specializing in super-slippery coatings that repel liquid and prevent adhesion, has been growing rapidly since its inception in 2018. With innovative products gaining a significant foothold in the home cleaning and automotive industries, spotLESS has expanded to eight employees, with more to come.

Leading the charge in transforming spotLESS Materials' operations is Operations Manager Juls Scott, who is leveraging Adobe Acrobat Pro to drive efficiency and overcome any speedbumps spotLESS encounters on its rapid road to growth. With its robust toolset, Acrobat Pro enables spotLESS Materials to creatively solve a wide range of problems without the use and cost of additional specialized software packages.

Efficiency and accountability: streamlining purchasing processes

Efficient purchasing processes are vital for a growing company like spotLESS Materials, so Scott used Acrobat Pro to create a new credit card purchasing form that promotes employee accountability and reduces administrative time.

Previously, employees would upload receipts to a designated folder and then fill out a separate form to indicate the purpose of their purchases. However, delays often occurred due to their busy schedules, leaving Scott to manually match employee invoices with expenses — a workaround that required significant time, effort, and frequent follow-ups.

Scott streamlined the purchasing process by easily creating a comprehensive PDF form in Acrobat that consolidates all purchasing information. Scott is able to review invoices daily and verify correct account coding within the credit card platform. This optimized workflow guarantees precise tracking and near-real-time accounting, empowering Scott and her team to allocate their time more effectively.

Agility and scalability: making life easier

In the fast-paced world of startups, agility and scalability are crucial. Juls Scott recognized the need for streamlined processes across various tasks, including spotLESS’ annual performance reviews. The existing annual performance review form was a daunting thirteen-page document, which consumed hours of employees' time to complete and took supervisors at least two hours per employee to review.

Determined to find a more user-friendly solution, Scott turned to Acrobat Pro to create a simplified two-page performance reveiw form. By limiting the fill-in questions to three and using checkboxes for the rest, Scott has reduced the process by 85 percent, speeding review time for both employees and supervisors. This flexibility has allowed spotLESS to find creative solutions that easily align with their unique needs as well as their growth trajectory.

Embracing the cloud: enabling seamless collaboration

Looking ahead, Scott recognizes the importance of staying nimble and adaptable in a dynamic market.

Scott envisions a future transition to cloud-based collaboration at spotLESS Materials. While the company currently stores forms on an internal drive and utilizes Slack for file sharing, embracing the cloud will offer enhanced security measures and facilitate seamless collaboration, allowing spotLESS Materials to respond swiftly to market demands, drive innovation, and maintain a competitive edge.

Fueling growth with Adobe

spotLESS Materials' journey exemplifies how a small company can harness the power of Adobe Acrobat Pro to be both nimble and scalable. By automating processes, embracing innovative solutions, and leveraging the cloud, spotLESS Materials has achieved operational excellence while nurturing a culture of efficiency and growth. By leveraging Acrobat's capabilities, spotLESS Materials has fostered a culture of efficiency, creativity, and growth, propelling the company to thrive in a competitive and evolving market.